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Creating and editing Microsoft Office files

There are several editing options when you add Microsoft Office document files to Syncplicity or Microsoft Office files are shared with you. You can manage Microsoft Office files in Syncplicity’s native editor or with your device’s Microsoft Office apps. You can create, edit or annotate Word, Excel and PowerPoint files with complete format integrity regardless whether you use Syncplicity’s native editor or a Microsoft Office app. Either way the documents you create and edit are synchronized in Syncplicity.

What is my editing option?

There is an easy way to see whether your device’s current setting is for editing files in Microsoft Office apps or the Syncplicity native editor. Navigate to a folder with some Microsoft Office files. If Microsoft Office file icons are displayed, editing is enabled in Microsoft Office apps. If Syncplicity file icons are displayed, editing is enabled in Syncplicity’s native editor.

MS_Office_icons.png

Getting started

No setup is required to use the Syncplicity native editor. Simply tap on a file to open and edit it.

There is a condition for using Microsoft Office apps with Syncplicity. Your administrator must have enabled Syncplicity integration with Microsoft Office apps. If so, a toggle is displayed in your device’s Syncplicity settings. This enables switching between using Microsoft Office apps and the Syncplicity native editor. The following graphic shows the toggle with Microsoft Office apps enabled.

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You also can access Syncplicity files in your Microsoft Office apps. Do this by adding Syncplicity as a place in the apps on your device.

Either way, you have permissions only to view documents in Microsoft Office apps unless you or your organization has a subscription to Microsoft Office 365. With a subscription, you can create and edit documents, too, and synchronize the new or changed documents to Syncplicity.

Using Syncplicity native editor

The following topics describe creating and editing Microsoft Office documents by means of the Syncplicity native editor.

Create a document

To create a document:

  1. Start Syncplicity and tap Files. The folders view opens.
  2. Choose a folder for the new document and tap More, and then tap Add on the ribbon. The Add New Content menu opens.
  3. On the Add New Content menu tap Create, and then tap Create Document. The Create Document menu opens.
  4. On the Create Document menu tap an MS Office document to be created: Word, Excel, or Powerpoint. The New Document window opens in editor.

    Android_Add.png

To save a document:

  1. At the top left tap on the document icon to save the file.
  2. Tap Save (or Save As for existing documents). The Upload File window opens.
  3. In the File Name specify name for your file.
  4. In the Upload Destination specify a folder to save the document in.
  5. Tap Upload File. The file is saved with the specified name and uploaded to the specified folder in Syncplicity.

    Android_SaveDocx.png

Edit a document

To open a document, navigate to the file and tap it. When you save a file, you save it to the folder where the file resides. You can save the file as a new file by tapping Save As. Then you are taken to an upload screen to select the destination folder and, optionally, rename the file.

Using Microsoft Office apps

The following topics describe creating and editing Microsoft Office documents in Microsoft Office apps. These topics presume you have a subscription to Microsoft Office 365.

Create a document

In Syncplicity. With Microsoft Office > Open Office Files in Microsoft Apps enabled in settings, documents are created with the Syncplicity native editor. After saving, you can edit the documents by starting the Microsoft Office apps within Syncplicity.

In Microsoft Office app. Open the Microsoft Office app. Make sure Syncplicity has been added as a place. Create and edit a document. When you save select Syncplicity and an existing or new folder to upload the file.

Edit a document

In Syncplicity. Your device setting must be enabled for editing Microsoft Office apps. Navigate to the folder with the file you want and tap it. The document opens in the Microsoft Office app. After editing, save the document to synchronize with Syncplicity.

In Microsoft Office app. Open the Microsoft Office app. Make sure Syncplicity has been added as a place. To open a document, select Syncplicity as the location, navigate to the file and tap it. If autosave is enabled, your edits are saved to Syncplicity automatically.

 

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