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Sharing a file

You can share your files with others using the shared link feature. A shared link is a URL that recipients can click to open the file location in a web browser.

You can create a public shared link, which is accessible to anyone who has the URL, or you can create a secured shared link where you can restrict who accesses the file. If you have the Public Edition, you can create only public shared links.

Creating a public shared link

  1. In the Syncplicity app, navigate to the file that you wish to share. The file must be in a Syncplicity folder.
  2. Tap on the menu then tap the Share Link option.

  3. If you wish to email the link, choose Email Shared Link. This action prompts you to enter your recipients’ email addresses. You can also enter or edit the text below the address box. The text is included in the email along with the generated link.
  4. If you do not wish to email the link from Syncplicity, choose Copy Shared Link. This action generates a URL, which you can paste into an e-mail, instant message, web page, or any other place where you can place a text web link.

Once done, recipients can click on this link to retrieve your file quickly and easily.

Creating a secured shared link

Depending on your Syncplicity configuration, you may be able to password-protect your files, restrict which recipients can access them, or both. Since your administrator can configure Syncplicity to meet business needs, some options may not be shown and other options may be required.

  1. In the Syncplicity app, navigate to the file that you wish to share. The file must be in a Syncplicity folder.
  2. Tap on the menu then tap the Share Link option.
    If you see the option below, you can choose to have recipients log in, enter a password or both before accessing the file. However, your administrator may require one or more of these items.

  3. If requiring recipients to log in, enter or select email addresses. Only recipients with those email addresses can log in and download the file. Optionally, you can enter or edit the text below the address box. The text is included in the email sent to the recipients you list.

  4. If requiring recipients to enter a password, accept the generated password or click the password generator icon to create a new password. You can then communicate this password to the people you wish to access the file. The password generated is not sent with the email; therefore, you need to send it separately to the recipients.
  5. Determine to email or copy the shared link, as shown below:

  6. If you wish to email the link, choose Email Shared Link. If you have not already entered the email addresses earlier in this procedure, this action prompts you to enter your recipients’ email addresses. You can also enter or edit the text below the address box. The text is included in the email along with the generated link.
  7. If you do not wish to email the link from Syncplicity, choose Copy Shared Link. This action generates a URL, which you can paste into an e-mail, instant message, web page, or any other place where you can place a text web link.

If your administrator had set an expiration date for shared links, you will see a message about the expiration date in the confirmation message. An expiration date prevents recipients from accessing the file after a specific time.

Once done, recipients can click on this link to retrieve your file quickly and easily. Shared Links are also kept up-to-date, so if your file later changes, people who download the file via the shared link will get the latest version.

 

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