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Folder sharing policies

Outgoing Folder Sharing Policy:
 
This policy can be used to control the sharing of folders with users outside of your organization.This policy can be set from the Admin Console under policies -> Security -> Folder Sharing -> Outgoing Folder Sharing Policy.
 
The following options are available for controlling outgoing folder sharing:
Internal and external - (default) folder sharing is allowed to users internal and external to the company
Internal only - folder sharing is restricted to users within the company
Internal and specific domains - folder sharing is restricted to users within the companyas well as to users with email address in the list of specific domains. This enables folder sharing with trusted affiliate companies.
 
 
Incoming Folder Sharing Policy:
 
This policy can be used to control whether users can receive shared folders from users outside of your organization.This policy can be set from the Admin Console under policies -> Security -> Folder Sharing -> Incoming Folder Sharing Policy.
 
The following options are available for controlling incoming folder sharing:
Internal and external - (default) users can receive shared folders from internal and external to the company
Internal only - users can only receive shared folders from within the company 
Internal and specific domains - users can only receive shared folders from within the companyas well as from users with email address in the list of specific domains. This enables sharing with trusted affiliate companies.
 
An addition control is available for incoming shared folders from external companies which limits participation in incoming shared folders to read-only (Reader privilege) in order to prevent unwanted leakage of company content.
 
 
Manage Folder Participants Policy:
 
In the Outgoing Folder Sharing policy, if you have allowed company users to share folders outside the organization, this policy can be used to enforce whether the external users can view participants or invite new participants to share your company-owned folders. This policy can be set from the Admin Console under policies -> Security -> Folder Sharing -> Manage Folder Participants Policy.
  • By default, only external participants with editor permissions of a shared folder are allowed to view and invite new participants.
  • Alternatively, you can also allow external users' with reader permissions to view and invite new participants.
  • Or, you can completely disable external participants of a shared folder from viewing or inviting new participants to company owned folders.
 
 

Share Naming Convention Policy:

This policy is primarily used for the folder naming when sharing a folder with other users or groups. The policy allows for adding the owner’s name to the folder being shared for easier identification when similar folder names exist. The policy is applicable only for syncing shared folders in desktop clients. This policy can be set from the Admin Console under policies -> Collaboration -> Sharing -> Share Naming Convention Policy.

  • By default, when users accept a Syncplicity share on their computers, the Syncplicity service appends the share owner's name, in parentheses, to the name of the Syncplicity share. This makes it easier to find folders shared by a given user, but alters the name of the local folder so it no longer matches the name of the Syncplicity share exactly.
  • This policy setting allows you to disable this behavior so the name of the local folder is always the same as the original name of the Syncplicity share.

 

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